Last updated on 1st January 2025
1. Purpose and Objective
This policy outlines the approach of Enterprise Data Insight (the “Company”) to safeguarding whistleblowers, with the primary goal of encouraging and supporting individuals who raise concerns. It establishes the procedures for reporting, escalating, handling, investigating, and resolving issues that qualify for protection under the whistleblower protection framework.
Enterprise Data Insight is committed to fostering a culture of transparency, integrity, and accountability. We aim to create an environment in which employees, customers, suppliers, and other stakeholders feel confident to report any concerns regarding unethical or illegal activities without fear of retaliation. The Company is dedicated to treating whistleblower concerns with the utmost seriousness, ensuring that investigations are carried out in a manner that respects and protects the identity of the individual raising the concern.
By identifying and addressing potential issues early, we can take the necessary actions to prevent further wrongdoing and mitigate potential financial, reputational, or other negative consequences.
2. Scope
This policy applies to all employees, contractors, suppliers, and any other stakeholders of Enterprise Data Insight who may raise concerns related to potential misconduct, wrongdoing, or violations of Company policy, legal obligations, or ethical standards.
3. Whistleblower Protection
Enterprise Data Insight guarantees that any individual who reports concerns in good faith will be protected from retaliation, including but not limited to dismissal, demotion, harassment, or any other form of discrimination. The Company will take immediate and appropriate action against any form of retaliation, and any employee found engaging in retaliatory actions will be subject to disciplinary measures.
To ensure the protection of whistleblowers, all concerns will be handled confidentially and, wherever possible, the identity of the whistleblower will be kept anonymous. However, there may be instances where disclosure of identity is necessary to properly investigate the concern raised.
4. Reporting Concerns
Employees, contractors, customers, suppliers, and other stakeholders are encouraged to report concerns promptly. Reports can be made via the following channels:
- Directly to the employee’s immediate supervisor or manager
- Through the designated Whistleblowing Officer or designated individual within the Company
- Via the Company’s secure, anonymous whistleblowing platform (if available)
Concerns may include, but are not limited to, issues such as fraud, corruption, financial misconduct, violations of Company policy, environmental hazards, health and safety violations, and any other unethical behavior that may compromise the integrity or legal standing of the Company.
5. Escalation and Handling of Concerns
Once a concern is reported, it will be acknowledged and assessed promptly. If the concern qualifies for protection under this policy, the matter will be escalated for further investigation, as outlined below.
The Company is committed to investigating concerns in a fair, impartial, and timely manner. We will ensure that the investigation process does not compromise the rights or confidentiality of the whistleblower or any other parties involved.
6. Investigation Procedure
Upon escalation of a concern, an independent investigation will be initiated by the appropriate internal or external resources. The following steps will generally be taken:
- Acknowledgment of the receipt of the concern within a reasonable timeframe
- Preliminary assessment to determine the validity of the concern
- Investigation of the issue, including gathering of relevant evidence, conducting interviews, and reviewing documents
- Confidentiality maintained throughout the process, unless disclosure is legally required
- Clear documentation of findings and actions taken
The Company will provide regular updates to the whistleblower, if possible, regarding the progress and outcomes of the investigation, while ensuring confidentiality is maintained.
7. Resolution and Outcomes
After the investigation is completed, the Company will determine the appropriate course of action based on the findings. This may include:
- Corrective actions to address the wrongdoing
- Disciplinary action against those responsible, if applicable
- Implementation of preventive measures to mitigate future risks
If the concern is substantiated, the Company will take immediate steps to prevent recurrence and ensure compliance with legal and ethical standards. If the concern is not substantiated, the Company will inform the whistleblower of the findings and reassure them that their report was taken seriously.
8. Confidentiality and Anonymity
Enterprise Data Insight is committed to maintaining the confidentiality of all individuals involved in the whistleblowing process. The identity of the whistleblower will, wherever possible, be kept confidential throughout the investigation and resolution process.
In cases where the whistleblower has opted to remain anonymous, the Company will respect their request and continue to investigate the concern to the fullest extent possible. However, anonymity may limit the Company’s ability to follow up on certain details and resolve the issue comprehensively.
9. Accountability and Continuous Improvement
The Company regularly reviews the effectiveness of this Whistleblowing Policy to ensure it remains robust and aligned with best practices in protecting whistleblowers. Feedback from stakeholders is encouraged, and improvements to the policy will be made as necessary.
10. Non-Retaliation
Retaliation against any individual who reports concerns in good faith is strictly prohibited. Any employee or individual found to be engaging in retaliatory behavior will be subject to disciplinary action, up to and including termination of employment or termination of business relations
11 Do We Update This Policy?
We may update this Whistleblowing policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this Whistleblowing policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.
12 How Can You Contact Us About This Policy?
If you have questions or comments about this policy, email us at whistleblower@edataInsight.com or by post to:
Enterprise Data Insight.
71-75 Shelton Street, Convent Garden, London, WC2H 9JQ